PACIFIC NORTHWEST COLLEGIATE LACROSSE LEAGUE BYLAWS

97 Fall Meeting Notes

PNCLL President 12852 Madison NE

Guy Antilla Bainbridge Island, WA 98110

NAME AND PURPOSE

SECTION 1: The name of this organization shall be: "The Pacific Northwest Collegiate Lacrosse League" (hereinafter referred to as the "PNCLL" or as "the League").

SECTION 2: The purposes of the PNCLL are:

a) To initiate, stimulate and improve intercollegiate lacrosse programs in the Pacific Northwest. b) To supervise the conduct of, and to establish eligibility standards for, the playing of lacrosse among the member teams of the League.

c) To preserve the statistical data and records of the member teams of the League. d) To cooperate with other amateur lacrosse organizations in promoting the sport of lacrosse. e) To legislate, through bylaws or by resolutions of the Annual Meeting, upon any subject of general concern to the members of the League.

MEMBERSHIP

SECTION 1: Membership into the PNCLL is open to any team representing a four-year collegiate institution in the Pacific Northwest

SECTION 2: Application for membership in the PNCLL should be sent to the Secretary of the League who will forward it to the Executive Board for its recommendation. At the next Annual Meeting, the Executive Board will present its recommendation to the League and the application for membership must be approved by a majority vote of the Full Members of the League.

SECTION 3: All members of the League must also be Active or Associate Member of the United States Intercollegiate Lacrosse Association.

SECTION 4: Membership categories:

a). Full Members: Full members of the League have all the rights of membership including voting at Annual Meetings and participating in the post-season playoffs of the League.

b). Probationary Members: Probationary and New Members have all the rights of Full Membership except voting at Annual Meetings and participating in post-season playoffs.

SECTION 5: Annual Membership dues will be approved, as needed, by a majority vote of the Full Members of the League at the Annual Meeting. Currently the annual dues are $150.00.

AND REINSTATEMENT OF MEMBERS

SECTION 1: All newly admitted members of the League must serve at least one year of League play as a Probationary Member. If they have fulfilled all the obligations of a member of the League, they may, on the recommendation of the Executive Board and by a majority vote of the Full Members of the League at the next League Meeting, be admitted as a Full Member of the League at the next Annual Meeting.

SECTION 2: Any Full Member of the League not fulfilling all the obligations of a Member of the League may, upon the recommendation of the Executive Board and by a majority vote of the Full Members of the League at the next League Meeting, be designated as a Probationary Member. Members so designated may regain their status as a Full Member upon the recommendation of the Executive Board and by a majority vote of the Full Members at a subsequent Meeting.

SECTION 3: Any Probationary Member that continues to fail to fulfill the obligations of a member of the League may, upon the recommendation of the Executive Board and by a two-thirds vote of the Full Members of the League at the Next Meeting, be expelled from the League.

SECTION 4: No Member will be permitted to resign from the League while it is indebted to the League in any manner or while it is the subject of any disciplinary investigation.

SECTION 5: Members who resign from League membership or are expelled may regain membership only under the provisions of Article II, Section 2, and Article III, Section 1.

ELECTED OFFICERS

SECTION 1: The Officers of the League are a President, a Vice-President, a Secretary, and a Treasurer who are elected by a majority vote of the Full Members of the League.

a). No person may hold more than one Office at any one time.

b). The term of Office for each Officer will be two years.c). No person may serve as President without having first served in some capacity on the Executive Board except during the first year of the PNCLL.

d). Should circumstances require one or more of the Officers enumerated in this section to be fulfilled by appointment, such Officers are considered elected for purposes of definition.

SECTION 2: The four enumerated Officers and the immediate Past-President (when applicable) will together comprise the Executive Board.

SECTION 3: The President is the Chief Executive Officer of the League and the Chairman of the Executive Board. His duties are to:

a). Preside at meetings of the Executive Board and at the Annual Meeting, and at any special meetings of the League.

b). See that all resolutions passed at the Annual Meeting are carried into effect.

c). Supervise and direct other Officers in the performance of their duties and functions.

d). Fill unscheduled vacancies in elective Office by appointment; such appointees to serve until successors have been elected at the next election regularly scheduled to fill said vacancies.

e). Be otherwise responsible for the proper conduct of the League's business and other matters in its best interest, within the framework of the Bylaws.

SECTION 4: The Vice-President will assist the President upon request in the discharge of any or all the functions or duties appertaining to this Office; act in the place of President in the event of death, resignation, or removal from Office, and perform other duties as the President or Executive Board may from time to time assign him.

SECTION 5: The Secretary is the Administrative Officer of the League and will:

a). Keep records of the meetings of the League and Executive Board.

b). Print and distribute to the members such matter as directed by the League or the Executive Board.

c). Perform such other duties as may be assigned to him by the President or the Executive Board or be additionally specified in the Bylaws.

SECTION 6: The Treasurer is the Financial Officer of the League and will:

a). Be responsible for all funds of the League.b). Submit to the Annual Meeting a detailed report of all receipts and disbursements for the preceding year.

SECTION 7: The Chief Official will be responsible For the appointment, training, assignment and scheduling of all officials required for officially scheduled League games.

SECTION 8: The Legal Counsel will advise the League and the Executive Board on all legal matters pertaining to the administration of the League and perform other duties as may he assigned to him by the President or the Executive Board.

SECTION 9: The Executive Board will meet at least twice a year and is empowered to:

a). Recommend and direct the general policy of the League in the interim between Annual Meetings.

b). Appoint such committees as may be necessary for executing the provision of the Bylaws

c). Make interpretations of the Bylaws in the interim between Annual Meetings.

d). Adopt a budget for the ensuing year and present it to the Annual Meeting.

e). Place any matter of concern on the agenda of the Annual Meeting.

f). Call for a special meeting of the League.

g). Investigate and make recommendations on possible disciplinary actions involving member teams.

h). Investigate and adjudicate any questions concerning the eligibility of individual players on member teams

i). Select the site for the annual Championship playoffs.

ELECTION OF OFFICERS

SECTION 1: Only Full Members of the League may vote for Officers of the League and no other members are so entitled.

SECTION 2: At each Annual Meeting there will be an election. In order to provide continuity in Office, the President and Vice-President will be elected one year (the odd numbered years) for a term of two years, and the Secretary and Treasurer will be elected the next year (the even numbered years) for a term of two years, and thus will the election of the two respective groups continue to alternate. All Officers and Directors will take Office the day following the Annual Meeting in which they are elected. (This first year of the PNCLL the Secretary and Treasurer will only serve For one year.)

SECTION 3: The nomination procedures are as follows:

a). At least three months before the Annual Meeting the Secretary will call for nominations of the Officers to be elected annually.

b). Thereafter, from the date of call by the Secretary until a date one month prior to the Annual Meeting, any Full Member may submit to the Secretary in writing one or more nominations of Officers

c). In the event that no nomination is received, during the allotted time for nominations, for any office: the Executive Board may make nominations for that Office.

d). No nominations will be accepted for any office that does not conform to Section 3 (b) and/or 3 (c) above, except that if there is not a nomination for an office, then nomination for that Office will be accepted at the Annual Meeting.

SECTION 4: Election of Officers will be conducted at the Annual Meeting. The nominee receiving the greatest number of votes for an Office is elected to that Office.

SECTION 5: Any tie vote for an Office will be resolved by additional ballots until Section 4, above, is satisfied.

REMOVAL FROM OFFICE OF OFFICERS

SECTION 1: Any Officer failing to meet the responsibilities of his Office or acting in violation of these Bylaws may, after proper application of the procedures of this Article, be found to be derelict of duty and accordingly subjected to the appropriate disciplinary action as determined by the Executive Board at its discretion.

SECTION 2: Any Officer may be removed from Office either for cause, or because of physical or mental disability which renders the proper performance of his duties impossible, by means of one of the two procedures below:

a). By action of the Executive Board: Any Board member may initiate a petition in writing for removal, citing in full the reasons therefore, and after having the petition signed by at least two other Executive Board members, forwarding it to the Secretary, who will see that copies are sent to all other Executive Board members. The President will conduct an investigation and will present the facts found to the full Executive Board, giving the challenged Officer thirty days to respond. This response will be circulated to the full Executive Board and a vote called for by the president. A two- thirds vote of the Executive Board (excluding the challenged Officer) is required for removal from Office. Frivolous or false use of this provision by any member of the Executive Board will lay that member open to charges under this Article.

b). By petition from the membership: Such a written petition, duly executed and signed by representatives of one-third of the Full Members and forwarded by representatives to the Secretary will be handled in the identical manner set forth in Section 2 (a) above. Frivolous or false use of this provision by any member will lay that member open to charges under this Article.

SECTION 3: Should the Secretary be the challenged Officer, a petition under the provision of this Article will be sent to the President. Should the President be the Challenged Officer, his duties under the provisions of this Article will be assumed by the Vice-President.

SECTION 4: The Executive Board, at its option and discretion, may consider Further disciplinary action against any Officer removed from Office for cause.

MEETINGS

SECTION 1: The Annual Meeting will be held in October or November of each year at such a time and place as determined by the President. The Secretary will notify all members of the League of the time and site of the meeting at least sixty days prior to the meeting.

SECTION 2: Any member team that does not have a representative in attendance at the Annual Meeting will be automatically placed on probationary membership in the League until the time of the next Annual Meeting.

SECTION 3: Each Full Member team will have a single vote at the Annual Meeting regardless of the number of representatives present. Only Full Members may vote at the Annual Meetings.

SECTION 4: All scheduling for League play will be conducted at the Annual Meeting using such procedures as adopted by the League

FINANCIAL RESPONSIBILITY

SECTION 1; No Officer, Director, or member of the League may incur any expense or debt in the name of the league without specific authorization from the Executive Board or the Annual Meeting.

SECTION 2: The Executive Board may, at its discretion, confer a financial honorarium upon individuals providing services to the League deemed worthy of such recognition.

SECTION 3: Officers of the league and other individuals charged with conducting the League's business will normally be reimbursed for expenses incurred during the routine discharge of the duties of their Offices and responsibilities. Should any such reimbursement be denied, the individual concerned may petition the Executive Board for reconsideration. Such Petition will be submitted to the Treasurer, who will forward it to the President for action. The President will submit the petition together with the reason for denial of the expense to the Executive Board for a vote as soon as possible. A simple majority vote of the Executive Board will decide the issue and the expense will be allowed or denied accordingly.

a). Claims for expenses should be submitted to the Treasurer, together with appropriate supporting documentation

SECTION 4: The President may, subject to the approval of the Executive Board by a majority vote, call for a special audit of the Leagues financial condition at least once a year.

ELIGIBILITY OF INDIVIDUAL PLAYERS

SECTION 1: All players on member teams in the League must conform to NCAA Division III eligibility rules. Teams are required to submit their rosters and certification of player's eligibility by February 15 to the President and the Secretary. The penalty for the use of any ineligible players is the forfeit of any game they participated in, and any other penalty recommended by the Executive Board and passed by a majority vote of the Full Members.

SECTION 2: Any challenges to the eligibility of an individual player will by submitted in writing to the Secretary stating the reasons for such challenge. The Secretary will forward the submission to the Executive Board for resolution.

SECTION 3: The Executive Board will, at its discretion, provide for the investigation and resolution of all questions on the eligibility of individual players and coaches.

RESPONSIBILITIES OF MEMBER TEAMS

SECTION 1: All member teams are responsible for informing their individual players and coaches concerning League rules and regulations and ensuring compliance with the same.

SECTION 2: At each Annual Meeting the League will adopt a list of team responsibilities and these will be considered a part of these Bylaws. Any violations of these responsibilities will subject the team to sanctions as stated in Article III.

NATURE AND AMENDATION OF THESE BYLAWS

SECTION 1: These Bylaws in every part are binding on the Executive Board and the membership.

SECTION 2: These Bylaws may be altered or amended only by an affirmative vote of two-thirds of the League at an Annual Meeting.

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